The only hotel management platform with native USALI compliance, double-entry accounting, departmental P&L, multi-currency support, and tax engines for 9 countries — without a single add-on or integration.
Not a report template bolted on top. Our entire chart of accounts follows USALI 12th Edition numbering, department classes, and account structure from the ground up.
Operated departments (Rooms, F&B, Spa), undistributed expenses (A&G, S&M, POM, IT), non-operating income, and fixed charges.
One click creates 80+ USALI-compliant ledger accounts, sub-groups, and department mappings. Regime-aware: adapts for GST, VAT, or hybrid.
Account codes follow USALI standards: 4xxx Revenue, 5xxx Cost of Sales, 6xxx Payroll, 7xxx Expenses, 8xxx Undistributed. Fully customizable.
Auto-map POS outlets to USALI departments by type, with manual override per outlet. Revenue flows automatically to the right P&L schedule.
Every department's revenue, cost of sales, payroll, and expenses flow through the USALI cascade: Department Profit, then Gross Operating Profit, Net Operating Income, and EBITDA. Auto-generated by Night Audit or on demand.
Most hotel software exports to Tally or QuickBooks. Proxvera has a complete double-entry accounting engine built in — chart of accounts, voucher engine, narration trails, and GL mapping.
Groups, sub-groups, and ledgers with unlimited depth. Regime-aware seeding for GST, VAT, or custom tax structures.
Payment, Receipt, Journal, and Contra vouchers with mandatory double-entry validation. Every debit equals every credit.
Every voucher carries narration text, user stamps, and entity context. Full audit trail for every GL entry.
POS settlements, folio charges, deposits, and tax collections auto-map to the correct ledger accounts. Zero manual journal entries for daily operations.
Accounts Receivable uses an immutable, append-only ledger — the same architecture as our folio and bar bottle tracking. No record can be modified or deleted, only new entries added.
Every AR entry is append-only. Adjustments create new contra entries, never modify originals. Complete audit trail for auditors.
Track vendor invoices, match against POs and GRNs (3-way match), schedule payments, and auto-post to the GL on settlement.
Imprest-based petty cash with receipt logging, category tracking, auto GL posting, and periodic replenishment workflows.
Folio charges, POS settlements, deposits, taxes, and refunds auto-map to the correct ledger. Night Audit generates the journal entries.
Accept payments in any currency. Proxvera fetches live rates from the Frankfurter API (ECB data), tracks realized and unrealized foreign exchange gain/loss, and maintains a full audit ledger per transaction.
Auto-fetch daily rates from the European Central Bank via Frankfurter API. Manual override available. Configurable base currency per property.
Automatic calculation of realized gain/loss at settlement and unrealized gain/loss at period-end revaluation. Posts to the GL automatically.
Every rate fetch, manual override, and currency conversion is logged with timestamps, source, and user context for complete auditability.
India GST with CGST/SGST/IGST auto-split, UAE VAT, Saudi ZATCA, Maldives TGST, and more. Built-in TDS, TCS, withholding tax, and e-invoice generation via Protean ASP (India) and FATOORAH (Saudi).
Protean ASP for India (IRN + QR), FATOORAH for Saudi Arabia. Auto-generate on invoice finalization with retry and error handling.
Generate invoices in English + Arabic (Saudi), English + Hindi, or any language pair. Configurable per property with custom templates.
Automatic TDS deduction on vendor payments, TCS collection on high-value bookings, and withholding tax for international guests. Form 26AS reconciliation.
Manage accounting years, periods, closure workflows, dual-year overlap, and 90-day grace periods — all from one screen. Sequence numbers auto-reset on new year start.
Budget module with variance analysis, fixed asset register with dual depreciation methods, and deferred revenue with append-only ledger and public gift voucher purchase.
The Daily Flash Report (DBR) auto-generates after Night Audit with every KPI a GM needs: occupancy, ADR, RevPAR, GOP margin, channel performance, and trend analysis.
Auto-generated DBR with occupancy, ADR, RevPAR, total revenue, F&B cover count, and GOP margin — sent to your inbox every morning.
Track commissions per OTA channel, calculate net revenue per booking source, and measure direct booking ROI vs OTA cost.
7-day, 30-day, and YTD trend charts for every KPI. Compare against budget, prior year, and rolling averages.